• Project Administrator

    Job ID 2018-1165
    Job Locations
    CA-ON-Kanata
    Category
    Administrative Support
    Type
    Regular Full-Time
  • Overview

     

    Project Administrator – Kanata, ON

     

    Introduction

    Merrick & Company is seeking a Project Administrator/Technical Assistant for our Kanata office. Basic office hours are 8:00 am ET to 5:00 pm ET, Monday thru Friday. There is the option for flexibility as long as there is coverage during the core hours of 9:00 am ET to 4:00pm ET. Occasional overtime will be needed with short notice. This position may also require some minimal travel.

     

    Job Description

    Provides specialized administrative support to the Merrick Management team and Technical Staff. Responsibilities include document control, Word processing/preparation of documents, electronic filing, copying, preparation of special reports, preparation of invoices, expense reports, meeting organization and coordination for special events and meetings as well as general office support. Proposal and marketing support will also be involved after successful candidate becomes familiar with Merrick approach and execution.

     

    Scope/Key Responsibilities

    • Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution and retrieval in accordance with Merrick QA Procedures.
    • Responsible for front desk and reception duties.
    • Functions to assist with timely, quality production of engineering products, both electronic and printed copy. 
    • Responsible for typing and integrating accurate edits into engineering reports and specifications as well as quality checking for typographical and grammatical correctness
    • Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms. 
    • Assists with staff travel arrangements, expense reporting and word processing. 
    • Undertake research on companies and organizations for marketing purposes. 
    • Create Excel databases and enter data. 
    • Contribute to project budget estimates and assure Project Administration duties are performed within budget.
    • Meet with clients and take minutes at client meetings.
    • Become familiar with Merrick and client information security systems and act as the custodian of controlled information.

    Requirements:

    • Four (4) years of experience working in a similar Administrative role in the client service fields such as Engineering, Architecture or Consulting Services.
    • Degree Requirements:  High School; some post-secondary education preferred.

    Technical and Professional Skills:

    • Ability to perform numerous administrative functions:  coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc.
    • Must be proficient in Microsoft Office applications, particularly the latest versions of Word, Excel and Outlook
    • Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system].
    • Experience working with AUTOCAD and Revit while not a requirement, is a plus. 
    • Desired minimum typing skills 60/wpm.
    • Knowledge of the French language is preferable.
    • Experience working with reproduction, printing and copying using Xerox and OCE equipment is preferred.
    • Ability to work in a highly productive, deadline driven working environment.
    • Must provide examples of experience in multitasking and adherence to deadlines.
    • Demonstrate a willingness to take on new tasks and learn quickly.
    • Be efficient, have the ability to problem solve and work under pressure.
    • Strong customer focus and assure quality products are delivered to the customer
    • Excellent communication skills.
    • Demonstrate ability to self-motivate.
    • Ability to do minimal travel – not more than 2 – 3 times per year. There will be trips initially to the US for training

    Certifications:

    • Must be a Canadian citizen with valid passport to travel to US and other countries.
    • PWGSC Enhanced Reliability Clearance desirable.

    Certifications:

    • Must be a Canadian citizen with valid passport to travel to US and other countries.
    • PWGSC Enhanced Reliability Clearance desirable.

     

    Additional information

    Apply on line only. No e-mail, hard copy or third party resumes accepted.

     

    Merrick & Company offers a competitive compensation and benefits package which includes; health insurance, dental and vision coverage, RRSP and unique work-life benefits, continuing education and training through the Merrick Learning Institute.

     

    We recognize the importance of developing top talent from within, our employees have access to a wide range of internal and external training and coaching programs and are rewarded for their achievements through excellent benefits and competitive salaries.

     

    Merrick & Company is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

     

    We maintain a drug-free workplace and perform pre-employment substance abuse testing.

     

    #Nowhiring  #MerrickCareers

     

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